Managed Print Services (MPS) Centralize Your Company’s Printing Processes
30 March 2013
Understanding printing output to help stay on budget is a complicated and time-consuming process, so many companies are choosing to enlist an MPS company, or one that offers managed print services for their printing and documentation needs.
A company that provides this service specializes in managing your documentation and printing processes and shines a light on your company’s spending habits and trends over time to determine what your future printing and documentation needs and costs will be. The MPS company will examine each facet of the process, including software applications, hardware, the equipment that your company already has on-site, documentation procurement and other services critical to daily operations.
Managed print services agent will manage all of your hardware and hard copy devices such as printers, copiers, fax machines and multifunction devices, which include pdf generators. The services also include the monitoring of your software applications that aid in the printing process, such as applications that manage and monitor the print devices allotted to each printer and software that handles the volume of printing jobs and authenticates users.
The vendor will track usage to help give you a window into your overall printing costs versus your budget. With this invaluable information, you will be able to maintain your daily printing and documentation needs, and will also be in solid position to plan for large-scale projects.
You will enjoy efficiency and cost savings for your business since all of your documentation services will be with one centralized company that is in tune with your office’s printing usage. You will sign a contract with the company and will benefit from ongoing services and updates that the vendor obtains and implements throughout the course of the contract. As an added bonus, the consolidated billing will make things simpler for your company’s accounting department, further cutting down on costs and energy that you can direct toward other daily operations.